Industrial Strength Payroll
Finally, there is easy-to-use payroll software packed full of the powerful features you want and need. Industrial Strength Payroll is a live and after-the-fact multi‑state, multi-year payroll processing system. This proven software quickly and accurately manages your daily, weekly, biweekly, semimonthly and monthly payrolls for up to 998 companies, each with a maximum of 5,000 employees. Plus, with Industrial Strength Payroll, you can process each company in up to three states simultaneously and each employee can have taxes withheld for any two of those states, or have a separate SUTA state.
Moreover, Industrial Strength Payroll handles nonemployee compensation of recipients who use Social Security Numbers, or FEINs and 3rd parties such as courts.
Industrial Strength Payroll is a multi-year processor. Gone are the days of rushing to complete your W-2s before the first payroll of a new year. With Industrial Strength Payroll, you can start the new year before you process your W-2s.
Who needs the power of Industrial Strength Payroll?
Industrial Strength Payroll has all the features, speed and accuracy required by accounting firms, professional payroll processors and others who want the very best in payroll processing software. Read on and see why Industrial Strength Payroll is simply the best value for your money.
Any time is a good time to start using Industrial Strength Payroll. Thanks to its handy Import feature, you can read in employee information from any software that can export to Excel® or any program that produces tab-delimited, comma-delimited, or fixed-record-length flat files. This includes such programs as QuickBooks® Payroll, Peachtree® or Microsoft Money®.
Many payroll software packages treat after-the-fact as an afterthought. This is not true of Industrial Strength Payroll. We specifically designed our after-the-fact for the rapid recording of payroll information prepared by others.
Formulated for the ultimate in speed, this method allows you to record only the minimum identification information for an employee. Plus, for increased accuracy, it recomputes FICA, Medicare and State Disability. If the computed values don’t agree with those entered, the software will pause and offer to correct. Recording after-the-fact is quick, easy and profitable.
Industrial Strength Payroll supports multiple pay frequencies. Each employee can be paid daily, weekly, biweekly, semimonthly or monthly.
There are three quick ways for you to process your live payroll.
Pay Automatically is the fastest way to prepare your payroll. This method allows you to pay salaried, hourly or both classes of employees without operator input. Employees receive one standard pay as defined in their file. The process is completely automatic and hands-off until it is time to print the checks.
Import allows you to import time information from an ASCII file. The import file can be comma-delimited, tab-delimited or fixed length format. It reads a numeric ID and up to eight time fields in hours.fraction or hours:minutes format. The fields can be anywhere in the file. So you can read the output from many time clocks, spreadsheets, etc.
For those payrolls that are anything but standard, Industrial Strength Payroll offers you Time Entry. Time Entry pays any active employee in whatever order you choose. You select them by Name, by Pay ID or by a unique number assigned by the computer. Time Entry accepts nonemployee compensation, reported tips and nonstandard earnings. It computes all taxes and automatic voluntary deductions. You can change the taxes and any of the twelve voluntary deductions, including deferred compensation. To save time, you can record employee hours as hours and minutes. Time Entry can access the ten income fields and automatically previews a check before you post it.
Industrial Strength Payroll’s Time Entry also allows for expense reimbursement simply by entering negative values in any of the twelve deduction fields. Recurring reimbursements can be stored in the employee’s file.
And, any available deduction can be set up with a balance that decreases as deductions are done. These declining balance deductions are useful for employees paying back loans, for example.
Industrial Strength Payroll has five remittance methods with check-writing payroll: a check with a preprinted top stub, a check with a blank top stub, a Quicken®-type format with a check on top, vouchers and Direct Deposit. All of these checks are readily available from Phoenix Phive.
Checks may be printed on a different printer than the one you use for reports.
There is also, for greater convenience and savings, an optional, extra-cost MICR Encoder that creates checks on blank check stock.
Messages can be put on the check stub as can the FEIN, a requirement for certain agricultural employers. Users with laser printers can specify one or two stubs. Checks and vouchers provide current and year to date payroll information.
There is even a separate field for the Payee Name on the check. This allows you to format names the way people like them and to save them in the proper Social Security format.
For example, an employee who is known to the bank as ‘Prince’ might have a Social Security Card showing his name as ‘George MacDonald Smith’.
This field also makes it easy to format 3rd party checks.
In addition, Industrial Strength Payroll supports Direct Deposit.
With Industrial Strength Payroll you can direct deposit into two bank accounts per employee. Plus, you can deposit two different ways: through your bank using additional software from your bank and ACH formatted files, or through National Payment Corporation.
National Payment is a third party corporation specializing in electronic funds transfer services. They work with virtually every financial institution in the United States.
Industrial Strength Payroll has several ways to change payroll data. You can reverse a posting in the current job with the push of a single key. Or, you can use the Cancel Check function to remove part or all of an employee’s payroll. Plus, you can move money between fields with the Adjust function.
Industrial Strength Payroll helps reduce year end stress with multiple year processing. This innovative feature lets you record payroll information for a new year before you have closed the old. This means you can confidently produce payroll for the new year before you process your W-2s.
Industrial Strength Payroll manages up to 998 separate payrolls or clients. Each client can have hourly, salaried, 1099 employees and 3rd parties. Employees can have different pay frequencies.
Industrial Strength Payroll can consolidate several clients for reporting purposes.
With Industrial Strength Payroll’s built-in company management facilities, installing a new client is quick and easy. Just assign a three-digit number identifying the client to you and the system, then enter the vital statistics.
If you are a CPA firm or professional payroll processor, Industrial Strength Payroll can help you manage your clients and their payrolls. One way is by producing client lists, labels, address books, reference lists and by printing payroll input sheets.
Each client can operate in up to three states simultaneously. Each employee can have taxes withheld from any two of those states concurrently.
This feature is useful if your company operates in more than one state and you want consolidated reporting, or if you are in a border situation, where you need to have taxes withheld from one state and unemployment insurance accrued for another.
Industrial Strength Payroll compares Social Security numbers with the SSA’s published prefixes. It questions any number that could not have been issued. This feature may help to avoid fines and penalties that you might incur by filing W-2s and 1099s with incorrect SSNs. ITINs are also checked.
Yet another error checking routine recomputes FICA, Medicare and DI when recording after-the-fact payroll.
To help ensure accurate input and to avoid skipping an employee, Industrial Strength Payroll provides optional hash totals. You can create hash totals using the Pay ID, the last four digits of the employee’s Social Security Number, regular hours, or all three at once. Gross pay is used instead of hours in after-the-fact.
Industrial Strength Payroll has many helpful and timesaving features. For instance, you can print client data on labels, multi-line master lists and single line reference lists.
Another timesaving feature allows you to enter time as hours and minutes in addition to hours and fractions of hours. This saves time spent converting hours to a decimal and can improve accuracy as well.
Industrial Strength Payroll also allows you to relabel eight of the income and all of the twelve deduction fields. So you can use labels most meaningful to you and your employees. Industrial Strength Payroll also skips over blank labels saving you time and keystrokes.
With Industrial Strength Payroll you can also interrupt a payroll session. When you resume your payroll processing, the program offers to place you where you left off.
Industrial Strength Payroll has an unposting feature that lets you reverse entries posted during the current session. This enables you to easily correct any current data.
Another convenience is the ability to set the rates at which vacation and sick time accrue for each employee. Plus, there is a third rate called Comp Time which can be accrued.
State-mandated sick leave is accommodated whenever necessary.
All of these rates can be accrued on an hourly or annual basis. Each person can have a different accrual rate for all values.
You can choose to force users of Industrial Strength Payroll to log onto the program. The Administrator grants each user the right to access different parts of the program.
You can further restrict access to the Firm’s payroll.
Industrial Strength Payroll is able to produce checks for 3rd parties such as Lien holders, Courts and tax authorities.
Handy input sheets
Industrial Strength Payroll features a payroll input sheet. This useful recording sheet lists employees alphabetically with room to record time worked, tips and deductions. The employee’s rate of pay can be added if you wish. These sheets speed input, improve accuracy and ease communication with your client.
When you buy Industrial Strength Payroll, you receive the current tax tables for all 50 states, the District of Columbia, New York City, Guam and Saipan. You also receive any tax updates issued by the Federal and the state you choose from the time of your purchase to the following November 30. After this time, when the tax rates change, you can use the maintenance function to change them as needed. It is a quick and easy procedure. However, if you prefer not to do this maintenance yourself, you can subscribe to our convenient Tax Table Service.
Industrial Strength Payroll easily accommodates city taxes. New York City’s are built-in. You can store flat rate taxes for other cities in the appropriate employee’s file. Each employee may have two city/local tax rates. It also computes Head taxes.
Industrial Strength Payroll has many helpful accounting and management reports. They include monthly and quarterly federal, state and local tax work sheets; Federal Forms 940, 941, Schedule B Form 941 and 943, a New Hire Report, as well as state tax and unemployment reports and deduction reports.
To prepare your 941s, just select 941 and the desired quarter from the menu. The screen shows an image of the 941 the way it will print. You can make any changes you like. Then, simply enter the total of your deposits, click Print and Industrial Strength Payroll will create your 941s on your laser printer or print them on preprinted 941 forms. It will also print Schedule B for semi-weekly depositors.
Industrial Strength Payroll also prints out a summary worksheet showing 941, State and Local information. This is useful for EFTPS deposits.
Management reports include an Earnings Report, a Sick and Vacation Report, an Employee History Report and a unique Company Employment Profile Report.
Most reports can be viewed as well as printed. Many printed reports can be printed in either Portrait or Landscape format.
The New Hire Report is intended to handle reporting of new hires to the states.
The Earnings Report lists all your employees and their earnings over the period you choose. Arranged in order of Job Class, it is useful when discussing and reviewing your Workers Compensation Policy.
The Sick and Vacation Report produces a list of sick and vacation hours paid and accrued. You use it to track time lost due to illness and to plan for or accrue vacations and vacation pay.
The Employee History Report lets you view or print all transactions into an employee’s payroll over any given period. You define the period. When displayed on the screen, the information is presented in Gross-to-Net format. You learn the details by clicking on the transaction that interests you. Printed reports can be in either Gross-to-Net or detailed formats.
The Company Employment Profile is a two-page report that helps you comply with antidiscrimination statutes. The Employment by Job Category report is a facsimile of EEOC Form EEO-1. The Employment by Age report analyses your workforce by gender, ethnic background and age using the same EEO-1 format.
Both reports help you to comply with antidiscrimination and equal employment statutes.
Accounting reports include Federal, State and Local Tax Reports and the Deduction Reports. All reports are available for any month or any quarter at any time.
The Federal Tax Report shows the Gross Pay, deferred compensation, FIT withheld, FICA wages, reported tips and withheld, Medicare wages and withheld, FUTA wages and liability, and Cafeteria Plan deductions. If fringe benefits are available, details of Dependent Care, Life Insurance and Subchapter ‘S’ medical premiums are shown as well. The report is detailed by employee in alphabetical order by last name. Backup withholding, Advance EIC payments and 1099 compensation totals appear with the report totals.
The State Tax Report shows the Gross Pay for the state, state taxable wages and withholdings, SUTA wages and tax, and disability wages and withholdings. It is arranged by employee last name and shows excess wages. Reports for a quarter also show the number of employees per month. A separate State Tax Report prints for each state.
The Local Tax Report shows the wages and withholdings by employee. A separate report prints for each city or locality.
The Deduction Report shows the wages and deductions by employee. A separate report prints for each deduction label. Washington L&I shows hours instead of wages.
The Tax Summary Report is a summary of all the other reports. It prints a 941 work sheet, FUTA, State and Local Withholding, SUTA and DI in a one-page format. It can be viewed or printed.
This report can be printed in the form of a letter from you to your client or in EFTPS format. The report is available for the current period, any month or any quarter.
This report is to be used with the free EFTPS software available from the IRS for sending tax deposits. It computes Verification Codes, stores PINs and prints in correct order for input.
Industrial Strength Payroll comes complete with the necessary tools to create fileable Forms 941 and Schedule A (Form 941) using your laser printer. It prints Federal Forms 940, Schedule A (Form 940), and 943 on preprinted forms. You can also create these forms using a laser printer and our optional, extra-cost computer-generated images.
Industrial Strength Payroll produces state Wage and Tax reports and listings on a Quarterly and Monthly basis.
You also receive generic wage reporting formats. These are used whenever the current proper state form is not installed. You can change the way that data is formatted on these reports so as to more closely approximate the continuation sheet for your state.
State quarterly wage formats that are available now include Arizona, California, Michigan, New Jersey, New York, North Carolina, and Ohio. Increasingly, states are insisting on efiled reports so many of these images are file copies only.
Fileable images are available for all supported states that accept such output. For those that insist on a specific color, such as Ohio, the computer-generated images produce file copies.
A full line of preprinted paper forms is available from Phoenix Phive.
Industrial Strength Payroll has a convenient feature that allows you to create ASCII-coded wage reports. Many states now have sophisticated web-based import routines. This feature of Industrial Strength Payroll lets you create a file that can be used to upload wage data. This is a generic format and is not guaranteed to work with all states. Please contact Customer Service to purchase extra-cost wage reporting modules, available for many states.
Industrial Strength Payroll’s payroll register reports are comprehensive planning, reporting and auditing tools. They are available for the current period, any month, any quarter and the year to date. They can provide full detail for audit purposes or Gross-to-Net only for management information. They can show each employee or department summaries. You can sort the reports by Pay ID, Last Name or record number. They may include regular employees, nonemployees or both categories.
Industrial Strength Payroll supports up to twenty departments. Each has an eight-character identification and a nineteen-character description. Each employee can be attached to a single department.
Industrial Strength Payroll can produce W-2s and W-3s on a variety of preprinted forms, and electronically.
SSA-approved computer-generated images of all copies of Form W-2 and W-3 are available.
Industrial Strength Payroll has a feature that allows you to change W-2s just prior to printing. It can be used to produce multiple W-2s for an employee, divide earnings among more than two localities and manually change any box on the W-2.
It can also be used as a ‘Form Filler’ for clients whose payroll you do not process.
Edited W-2 files cannot be filed electronically.
Industrial Strength Payroll supports recording and payment of Rents, Royalties, Nonemployee Compensation, Other Income, and Attorney's fees on Form 1099-MISC. This support is for both paper and electronic filing.
This allows you to pay commissioned agents and contractors from your payroll system. Furthermore, Industrial Strength Payroll will automatically compute backup withholding when the TIN is unknown.
You can save time and meet SSA and IRS requirements using Industrial Strength Payroll’s built-in electronic filer. It produces Federal level files for W-2s and 1099-MISCs. Filing electronically is much faster, less costly and more convenient than paper filing. It can save you hours. Annual and Quarterly State level efiling for many states is available at extra cost.
Industrial Strength Payroll is optimized to work with sheet-fed (laser or ink-jet) printers. Hewlett-Packard LaserJet® printers are recommended.
Dot-matrix printers are not supported.
Industrial Strength Payroll supports two concurrent printers. One is designated a system printer that receives all output except checks. The other receives output for checks. W-2s and 1099s can be sent to either printer.
The check printer can be the same as the system printer. Each printer has two font faces and sizes of your choosing.
Printers can be located anywhere, even e-mail, fax, HTML or any printer device installed on your computer.
Industrial Strength Payroll automatically provides tips deemed wages information for reported tips. It supports directly and indirectly tipped employees. Meal reimbursements and charge tip payments are handled as negative deductions.
Industrial Strength Payroll can optionally force payment of minimum wage to directly tipped employees. Whenever the hourly rate that results from dividing the sum of wages and allowable amount of reported tips by hours worked is less than required, extra wages are added automatically.
You can also tell Industrial Strength Payroll to automatically adjust Federal and State withholdings whenever there is not enough money to pay them.
It prints a substitute Form 4070 – Employee’s Report of Tips to Employer.
Industrial Strength Payroll comes with two hours of support during the first six months of ownership. Support after this is available at a modest cost. Just call 480.483.0991 between the hours of 8:00 a.m. and 4:00 p.m. MST.
Industrial Strength Payroll has a 30-day money back guarantee. If you decide to return Industrial Strength Payroll, just call us and we will deactivate it and we will issue you a check for the amount you paid or credit your charge card.
We constantly improve and update Industrial Strength Payroll. We add new features and modify government forms to suit the changing laws. As a new purchaser, you receive by download all updates issued from the time of your purchase to the following November 30. After this time, subscribing to our Annual Maintenance Service means you will continue to receive all these changes on a timely basis. (This service includes the 941 images plus changes to any included forms. However, it does not include tax table changes. Please see Tax Table Service.)
When you subscribe to the Annual Maintenance Service, you are able to download the latest release of Industrial Strength Payroll. You will also receive a notice for every new release from the day you subscribe until the following November 30. So you can be confident that every new change in government forms will be there when you need it.
Annual Maintenance is required if you want to continue to print any government forms such as the 941 or W-2. It is not required to do checks.
When you buy Industrial Strength Payroll, you receive the current tax tables for all 50 states, the District of Columbia, New York City, Guam and Saipan. You also receive any tax updates issued by the Federal and the state you choose from the time of your purchase to the following November 30. After this time, when the tax rates change, you can use the maintenance function to change them as needed. It is a quick and easy procedure. However, if you prefer not to do this maintenance yourself, you can subscribe to our convenient Tax Table Service. (This service does not include unrelated program changes. Please see Annual Maintenance Service, described above.)
The Tax Table Service carefully monitors the tax authorities. It then provides you, on a timely basis, with new tax tables by download whenever your Federal taxes, FICA, Medicare, state tax or state disability are affected. The Tax Table Service includes changes for the Federal and a single state. Additional state coverage, if you need it, is also available. (The Tax Table Service considers New York City a state.)
The Tax Table Service covers your tax changes from the day you subscribe until the following November 30.
The most convenient and attractive way to produce government reports is to have your printer make the entire form.
Industrial Strength Payroll comes complete with the current images of Forms 941, 941-SS, and 944.
Licenses for all other supported images are available at extra cost. Each form changes every year.
Industrial Strength Payroll automatically uses the image to generate all the graphics of the form.
Operating Systems: Microsoft Windows® 10, Windows 7, Windows 8.1
Architecture: Both 32-bit and 64-bit
Memory: Nothing extra required.
Hard disk: 20MB for program files. Add 2M per Client/Company
Browser: Microsoft Internet Explorer, version 9 or later. Latest version recommended.