Announcing the MICR Encoder
Phoenix Phive is pleased to offer you the MICR Encoder. Used with Payroll and Industrial Strength Payroll, this software will revolutionize your payroll check processing.
What is MICR encoding?
MICR stands for Magnetic Ink Character Recognition. Banks use MICR technology to read the numbers and symbols on the bottom of checks. These numbers and symbols consist of a 6-digit Check Number, the Routing and Transit Number and the Account Number. These numbers and symbols must use the special E-13B MICR font required by the American National Standards Institute X9B standards for automated check processing.
The special magnetic ink, combined with the unique font, enables banks and clearing houses to accurately process checks at very high speeds.
Now, with the MICR Encoder, you can print these numbers and symbols, along with the rest of your check information, on plain, perforated check stock. Moreover, you do all of this in just one pass through your laser printer!
Printing all your check information yourself saves you time and money. Here’s how¼
Since the MICR Encoder uses plain, perforated check stock, you no longer need to buy preprinted checks. Instead, you purchase one check stock for all your needs. This check stock is significantly less costly than preprinted checks. In fact, your savings can be quite substantial, especially when you compare buying plain check stock to buying small quantities of preprinted checks.
Since you use only one check stock for all your clients, the MICR Encoder eliminates the need to switch checks in your printer. It also means that you only need to store and order one check.
However, the MICR Encoder does more than save you time and money. It is a tremendous convenience. For example, if you find a new client, you can start their payroll right away. If you lose a client or change banks, there are no checks to destroy. You can service small clients as efficiently as you service large companies. Your productivity improves enormously.
If you like to keep copies of your checks, the MICR Encoder will automatically print up to ninety-nine non-negotiable copies for you.
The standards require MICR encoding to be placed exactly so the machines can read the checks reliably. The MICR Encoder comes with a template that allows you to verify the correct positioning of the MICR line. It also contains routines that permit adjustment of the MICR line with 1/300" precision.
Moreover, the MICR Encoder is really easy to install and use. Professional-looking checks will be yours in minutes.
If you look at the sample check, you will see that it contains a logo and signature.
As an optional, extra-cost service, you can have your logo and/or signature scanned onto a disk to be used with the MICR Encoder.
Digitized logos make your checks look more professional. Digitized signatures are real time-savers. Just think how many hours you spend signing checks.
For peace of mind, extra security is provided to prevent unauthorized use and copying of your digitized logo and signature. The signature is encrypted.
To have your logo and/or signature digitized, please call to request our MICR Scanning Order Form.
To use the MICR Encoder you need Payroll, version 4 or Industrial Strength Payroll, version 3 or later
and a Hewlett-Packard compatible laser printer for which MICR toner is available.
Most important, you need special magnetically chargeable (MICR) toner to print the numbers and symbols on the bottom of your checks. A regular toner will not work. This special magnetic toner allows the bank to read your information accurately.
We can supply you with toner cartridges for Hewlett-Packard printers. We can also provide you with cartridges for many other printers such as Lexmark.
You also need 8½" x 11" MICR check stock that can be purchased from us.
The MICR Encoder comes with two hours of support during the first six months of ownership. Support after this is available at a modest cost. To reach support, just call 480.483.0991 between the hours of 8:00 a.m. and 4:00 p.m. Mountain Standard Time.
The MICR Encoder has a 30-day money back guarantee. If you decide to return it, just call us and we will issue you a Return Authorization Number. We will also give you instructions on how to ship it back to us. Then, when we receive your returned software, we will issue you a check for the amount you paid or credit your charge card. Unfortunately, additional air shipment costs are not refundable.
The MICR Encoder is available in a Single Computer Version and an Accounting Office Version. The Single Computer Version allows you to install the MICR Encoder on one stand-alone computer.
The Accounting Office Version is a site license that allows owners of an Industrial Strength Payroll site license to install the MICR Encoder on multiple computers within the same office.